Procurement Support & Advice

Our specialist expertise, experience and depth of knowledge of leisure management contracts and procurement has been developed over the last 15 years. We utilise this to provide clients with market-leading advice and support with their procurement strategy, bid documentation, commercial positions, bid evaluation and negotiation strategy, which can help drive cost savings and transform services for the benefit of both users and clients alike.

Procurement Strategy

We will help you develop the most appropriate strategy and select the best procurement route, balancing key issues such as timescales, legal requirements, practical outcomes and funding availability. We will ensure key questions are answered such as:

• What are the outcomes the project is seeking to achieve and how does the   service fit within the wider landscape for the area (for example, in relation to physical activity or health & wellbeing)?

• What facilities are / will be included in the contract? This will include core leisure assets but are there also wider opportunities, for instance, linked to libraries and cultural assets? Does the contract need to include flexibility for future asset rationalisation?

• Which services are included? For example, is sports development included?

• Are any new build or refurbishments required as part of the overall delivery? How will these be funded?

• Have stakeholders and partners been given the opportunity to input into the business case and the project scope? Has political support been confirmed?

• Have legislative implications been considered, including the impact of the Localism Act (2011) and the Public Services (Social Value) Act (2012)?

• Has consideration been given to assessing equality to ensure that this is properly considered from the outset with a simple audit trail?

• Has the affordability limit been confirmed and tested, in line with the intended risk profile? (This is key to ensuring a realistic project is offered to the market that is affordable and deliverable from a financial perspective).

• Have key commercial terms been identified / scoped (depending on procurement route) and risk allocations identified?

• Where relevant, has soft market testing been used to test key issues and ensure sufficient market interest exists? (Wherever possible, market engagement should always form part of the pre-procurement process).

• Has sufficient resource and budget been allocated to facilitate successful completion of the procurement process and do the skills exist in-house to deliver, or is external support required?

Bid Development

If you are a bidder, we can provide support on developing your bid submission, ensuring your bid reflects market best-practice and is tailored to the client’s evaluation criteria, in order to maximise your chances of success.


Getting the evaluation right is critical to ensuring the right partner is selected. Our work covers setting the evaluation criteria, agreeing the weightings to reflect your local priorities and then undertaking a robust and detailed evaluation of bid submissions.


Having selected a preferred partner, our knowledge of market positions can assist in driving negotiations to a successful conclusion, which ensures critical client requirements are protected and risks are shared appropriately.


Having successfully delivered dozens of leisure and culture contracts, we have the knowledge and expertise to assist you in implementing the contract and addressing key issues in moving from preferred bidder to a signed contract and new operating procedures.

On-going Monitoring and Development

Our work does not stop when you sign the contract. We work closely with our clients to install on-going monitoring arrangements that ensure the clients outcomes are highlighted and measured appropriately, and that Key Performance Indicators are reported regularly to enable the client and contractor to work in partnership.

Case Studies

Cherwell District Council

Portsmouth City Council: Mountbatten Sports Centre

Basildon District Council: Basildon Sporting Village

Aylesbury Vale

Nottingham CC

London Borough of Merton

London Borough of Lewisham

Eden District Council

Oldham Council

OUR CLIENTS | We have the privilege of working with a wide range of public and sports & leisure related organisations across the U.K and overseas.